Exercise
Tap all the highlighted words below to see their definition. ⇩Preparing for a Meeting:
If you are the one arranging or calling a meeting it is important to include:
- The date
- Time (hour)
- Length
- Purpose
It is always good to send a confirmation email with these details if you have verbally arranged it. It would also be a good idea to mention who is expected to attend and if you are allocating someone specific to take on a certain role, make sure you let them know in advance.
Writing an Agenda:
In order to keep the meeting to the point and within the time mentioned, you should have an agenda. The agenda tells everyone attending the meeting, the topics, who will be speaking and at what time.
If the attendees know what will be covered during the meeting, this will help them be more prepared for the meeting.
An agenda can be written in a simple numbered list for example;
- Welcome, Introduction: Marcos and JD (5 minutes)
- Minutes from previous meeting: Alexia (10 minutes)
- New project pitch: Jerome (15 minutes)
Small Talk:
Whether you are holding the meeting or an attendee, it is considered polite to make small talk while waiting for everyone to arrive. Keep the topics casual and unrelated to the meeting itself, such as, the weather, weekend plans, Netflix…
Minutes:
The minutes of the meeting are usually taken by someone who is not participating in the meeting. They will be asked to sit in the meeting and record who attended, topics covered and other important additional information.
Types of meetings:
There are 6 common types of business meetings. The names of these meetings are compound words, meaning they describe in the title exactly what each meeting type is. For example;
- Status Update Meetings – meetings that keep employees informed of things happening in the workplace
- Decision-Making Meetings – usually run by the company’s decision makers
- Problem-Solving Meetings – normally held to work out a solution to an issue
- Team-Building Meetings – designed to create team bonds
- Idea-Sharing Meetings – normally known as a brainstorming session
- Innovation Meetings – a meeting to share new ideas to help the company grow.
What is your favorite type of meeting? Share in the comments.
Meetings Essentials
Grammar – Compound Nouns
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Compound nouns
- A COMPOUND NOUN is a word made of two or more words. The COMPOUND NOUN often has a different meaning than the original words. We can make these words from : NOUN+NOUN (seafood, son-in-law, fire-fighter), NOUN+ADJECTIVE (greenhouse, bottle opener), or VERB+NOUN (runway, moonlight), in any order.
- Some COMPOUND NOUNS are one word:
- bathroom, cupboard, airline.
- Some COMPOUND NOUNS use HYPHENS:
- check-in, mother-in-law
- Some COMPOUND NOUNS use SPACES:
- bottle opener, Prime Minister
- We usually make PLURAL COMPOUND NOUNS when we add an “s” to the final word in the compound (“greenhouses, bottle openers.”), but some hyphen nouns (“brothers-in-law”) are different.
- Most COMPOUND NOUNS have stress on the first “word” when speaking: BATHroom, GREENhouse, MOONlight. Formal names and place names (New YORK, Mount HOOD) can be different.
Go back to unit 3 to complete all 5 microlessons.
I like any kind of meeting
I prefer to use email
I like innovation meetings
What’s the difference between Idea-sharing meetings and innovation meeting? Don’t they the almost the same?
Thanks
I like every kind of meetings because you are implicated in the life of your company. It is important to know its health and to participated at its developpment.
More you are implicated in it, more you like work for it.